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La Vernia Market Days Vendor Application

La Vernia Market Days Rules Agreement

1. No refunds will be given for any reason. The market will open regardless of the weather unless the CIty of La Vernia closes the Park. If the Market is canceled you can use your payment towards another Market of your choice within 6 months. Any Market cancellation will be posted on the front page of this website.

2. All fees must be paid prior to setting up at the market.

3. Weighted canopies are required with at least 30 lbs. on each corner. The vendor is responsible for the safe set up, take down, and management of their booth area. Injuries due to negligence are not the liability of the market. The vendor is responsible for bringing their own canopy, tables, and other equipment. Vendors CAN NOT put stakes or tent pegs of any kind into the ground.

4. The market, and anyone associated with the market or the property that the market is being held, are not to be held liable for any destruction, loss, or theft pertaining to the vendor’s business, property, possessions, products, or vehicles. Vendors are responsible for their own insurance to cover their businesses and possessions.

5. Vendors are responsible for their own insurance to cover any harm their product or service may cause to a customer or anyone else. The market, and anyone associated with the market or the property that the market is being held, are not to be held liable for any harm you, your products, or your services cause to any person.

6. Each vendor must obtain any permits or licenses required by the county or state regulations and they must be up to date during the time of participation in the market.

7. Trash receptacles will be provided. Vendors must clean up their own trash and dispose of it properly. It is the responsibility of everyone participating in the market to keep the market area clean!

8. Vendors are expected to behave respectfully and professionally at all times during our Market Days events. Disrespectful behavior will result in the vendor being asked to leave and possibly barred from future participation.

9. Vendors must have everything set up and ready to sell by 15 minutes BEFORE the market opens. Vendors will not be allowed to bring or have a vehicle in the market setup area 30 before the market opens. Vendors will be able to drive into the market area (staying on the road) long enough to unload (roughly 40 mins), then will park in the designated parking area. The market manager will usually arrive 2 hour before opening time.

10. Booths will be assigned on a first come basis, with exceptions to pre-assigned spaces.

11. Vendors are required to stay for the ENTIRETY of the market’s open hours, even if they sell out of product. This is for the safety of the entire market. Exceptions will be made on a case-by-case basis for emergencies ONLY. The park gate wil be locked at 8:45 a.m. and will not be unlocked untill 2:00 p.m. Please watch for kids and other people in the park as you drive in to get your items.

12. No profanity is allowed to be displayed in or around your booth. No display is allowed of any items that represent drugs, tobacco, or any type of intoxicating beverage. We reserve the right to ask you to take down or remove anything we find offensive.

13. No alcohol is allowed. This includes advertising alcohol or displaying alcohol. This is a family event and we have the right to ask you to leave if this cannot be followed.

14. Each vendor’s setup is subject to inspection by the market’s representative at any time to ensure that it adheres to the guidelines set in this agreement.

15. All products must be approved by the market manager prior to being offered for sale.

16. Pets are welcome. Leashes will be required.

17. Sales Tax permits MUST be displayed at all times in your booth area.

18. Before you submit this application, please attach copies of any permits you are required to have (shuch as food permit if you are selling food), no-profit status if nonprofit, and Texas Sales and Use Tax Permit.. All of this can be done by using the "Attach Copy -Sales Tax Permit" Button on this application.

Vendor Fees

Thank you for showing interest in the La Vernia Market Days

We always welcome new vendors!!
It is our goal to help you be successful at the Market
We are going to continue to make improvements to the Market and do our best to make this a great experience for vendors and customers.

Vendor Fees

Your spot at the Market is reserved once your payment is received.
Please make payments at least one week before the market that you want to attend.
If a Market has to be canceled you will not receive a refund but you will get to use that payment towards another Market Day within 6 months of the canceled market.
If you have paid for a Market and you are not able to make the market you will not receive a refund. Depending on the circumstances the Market Manager may allow you to use that payment towards another Market Day.

$25.00 for a 10x10 space for the selling of or promoting of a business or products.

Extra $20.00 If you would like for us to provide a 10x10 canopy with weights that we will put up and take down for you. (On some Markets we will rent the pavilion at the park and you may be under it for this price.) A table can be provided for an extra $10.00 and a chair for $5.00

Extra $15 if you need a 2nd spot for yourself attached to your first spot.

$10 for farm-fresh produce, eggs, nuts, plants.

All items that you are selling must be raised or grown on your land by you or your family.
This price is not for items you purchased somewhere else and are now reselling at the market.

Nonprofit $5 processing fee for a 10x10 space.

You must show proof of nonprofit status
You must be clearly displaying the name of the nonprofit that you are sponsoring.

$20 for a 10x10 space for entrepreneurs under age 18

All payments are nonrefundable.
The business must be conducted and the products must be made by the person under the age of 18.
An adult can assist with the booth but the person under 18 must be present at the booth for the day and be the one running the booth.

$40 for food trucks.

You must have all permits required by City and State.
The permit for the city of La Vernia is $50 for a one-time setup or $200 for a permit that is good for the entire year starting in January.

$40 minimum if you are selling out of a trailer or vehicle.

It will be considered a minimum of two spots.
The amount you will be charged depends on the amount of space you are using.

$10 extra for the use of one 20 amp plug.

When your Spot is reserved

Once we receive your application and your space is paid for, your spot will be held. Direct Sales are accepted on a first come first serve basis. We are always looking for more vendors including food and non-profit organizations!

Most vendors will need a tax permit. If you need more information on whether or not you need one, please contact the Texas Comptrollers office at 1-800-252-5555 or visit their website to apply for a permit https://comptroller.texas.gov/ OR contact us for more information on other options we offer. Please email us if you have additional questions. And visit us on Facebook here https://www.facebook.com/thelaverniamarketdays/

Questions and Answers

Most questions that are asked can be answered by going to the Vendor Application Rules Agreement.

#1 Do I need a "Texas Sales and Use Tax Permit" to be a seller at the Market?

Yes for all taxable items, because if you do not have one the Event Promoter then becomes responsible for your sales Tax.

This info comes from https://comptroller.texas.gov/taxes/publications/96-211.php

FAIRS, FESTIVALS, MARKETS AND SHOWS

If you sell taxable items at a fair, festival, antique market, trade show, arts and crafts show, gun show or other type of market or show, you may be responsible for collecting and remitting Texas sales and use tax.

Sales Tax Responsibilities Sellers and Event Promoters

A "seller" is a retailer, wholesaler, distributor, manufacturer or other person who sells, or transfers ownership of taxable items or performs taxable services...

Sellers at these events, including sellers from outside Texas participating at these events, are engaged in business in Texas and must have a Texas Sales and Use Tax Permit if they sell taxable items or services; take orders for taxable items or services; or use the event to promote selling taxable items or services.

Event promoters (organizers) are sellers, too. They must collect and remit the sales tax on their sales, as well as sales made by individuals, dealers or salespersons at these events who do not have an active Texas Sales and Use Tax Permit and whose sales do not qualify for tax exemption. Examples of sales that qualify for tax exemption include sales made by sellers under a tax-free sale by certain nonprofit organizations;

Applying for a Texas Sales and Use Tax Permit Complete the Texas Online Tax Registration Application to get a sales tax permit. You can also apply by mail or in person at one of our field offices in the state. Applications and information on what you need to apply for a Texas sales tax permit are available on our website. There is no fee to apply for a permit. Please note that sellers who operate without a permit may face a penalty.

#2 Is the Event Promoter required to collect sales tax on booth space rental?

No. https://comptroller.texas.gov/taxes/publications/96-211.php

Booth Rentals Booth fees, floor space fees and rental charges for a space to sell or display taxable items are not subject to sales tax.

#3 Can I sell taxable items at the La Vernia Market Days without a "Texas Sales and Use Tax Permit"?

The Event Promoter has a "Texas Sales and Use Tax Permit" for the La Vernia Market Days and may allow some vendors to sell under this permit as they are getting started in their new business.

This is not the preferred method because this leaves the Event Promoter responsible for the paperwork and submitting the payment of the sales tax to the state. You can get your own "Texas Sales and Use Tax Permit" for free.

If the Event Promoter allows it, and the vendor chooses this method, the following will be required. The vendor will themselves print out and complete the "The La Vernia Market Days Texas Sales and Use Tax Permit Agreement" form and give it to the Event Promoter at the end of each Market Day.

The minimum combined 2020 sales tax rate for La Vernia, Texas is 8.25%. The vendor must pay this as well as add on 1.75% for the Event Promoter taking on the responsibility of submitting your sales tax to the state. This means that you will pay a total of 10% of your total sales to the Event Promoter at the end of each Market Day.

#4 What food items can be sold at the farmers market and what are the state requirements?

Check out this link for all the State of Texas requirements. https://www.nolo.com/legal-encyclopedia/starting-home-based-food-business-texas.html

La Vernia Market Days Vendor Application

La Vernia Market Days Rules Agreement

Please fill out all the information and read and agree to all the Market Day Rules

How to Pay for your spot using Venmo

Pay With PayPal

Other Ways you Can Pay For your spot

No Money Orders. Cash (I can meet you in La Vernia) or check made out to the La Vernia Markert Days.

Vendor Fees

Thank you for showing interest in the La Vernia Market Days

Vendor Fees

$25.00 for a 10x10 space for the selling of or promoting of a business or products.

$10 for farm-fresh produce, eggs, nuts, plants.

Nonprofit $5 processing fee for a 10x10 space.

$20 for a 10x10 space for entrepreneurs under age 18

$40 for food trucks.

$40 minimum if you are selling out of a trailer or vehicle.

$10 extra for the use of one 20 amp plug.

When your Spot is reserved

Questions and Answers

Most questions that are asked can be answered by going to the Vendor Application Rules Agreement.

#1 Do I need a "Texas Sales and Use Tax Permit" to be a seller at the Market?

#2 Is the Event Promoter required to collect sales tax on booth space rental?

#3 Can I sell taxable items at the La Vernia Market Days without a "Texas Sales and Use Tax Permit"?

#4 What food items can be sold at the farmers market and what are the state requirements?